Rochester Conservatory of
Music (RCM) Web Usage Guide
I. Assumption
and Basic Concept
II. Home
Page – Display School News, Events and Main Menu
III. Teacher/Assistant's
Administrative Tasks – Help Teacher's Daily Job, Save Teacher's Admin Time
Display
School News – Display all
school news which allows teachers or students to view.
Send Email to User Group – Allow you to send an email
note to the user group you specify
Subscribe
Email – Subscribe or Add
your student's email into school's email group you specify.
Change Login Password – Allow you to change your own
login password
Download
Student Forms – Download
various student forms.
IV. Admin/Staff's
Administrative Tasks – Help Staff's Daily Job, Save Staff's Admin Time
School News Manager – Allow to add, upload, type, update,
or delete school news
Add School News by Uploading a News File
Add School News by Typing News
I. Assumption and Basic Concept
1.
RCM Web
site URL is http://www.rochesterconservatory.com
2.
We
assume everyone has internet access to
our web site. If not go to public library to access.
3.
We
assume every user (students, parents, teachers and staffs) has a valid email address. If not go to yahoo or
hotmail to sign-up one.
4.
We
support Microsoft Internet Explorer 5.1
or above as internet browser. Other browser may work but we did not fully test.
5.
Staff
users may need to download the PDF 995
from our website and use it to convert your Words or other documents into PDF
file format.
6.
Administrator
need to have some background and skills of ASP, HTML, Microsoft Access,
SQL*Query and Virtual Basic.
II.
Home Page – Display School
From the picture above,
you can see the "Main Menu"
is on the top of the screen:
- Home – About
RCM, Galleries,
- Registration –
How to Registration, Registration Form, Registration Policy
- Programs –
Private Instruction, Theory Class, Performance & Recitals,
MusikGarten, Group Lesson, Summer Class
- School News –
School Calendar, All News, School News, School Events
- Regulations –
Registration Policy, Withdraw and Refund, Weather Closing or Absent,
Administrator Login
- Contact –
Contact Info, Contact Us, Web User Guide
The "News Type" is on the left of the
screen, the "School News"
is in the center of the screen.
Teacher/Assistant/Staff/Admin should use "Administrator Login" under "Regulations" Menu to do
the administrative tasks.
III. Teacher/Assistant's Administrative Tasks – Help Teacher's Daily Job, Save Teacher's Admin Time
Login as Teacher from "Administrator Login" will get into this
screen. This is an "Administration Main Menu" for teachers.
§
§
Send
Email to User Group (Teacher).
§
Subscribe
Email (Teacher).
§
UnSubscribe
Email (Teacher).
§
Change
Login Password (Teacher).
§
Download
Student Forms (Teacher).
1.
Click
"
Send Email to User Group –
Allow you to send an email note to the user group you specify
1.
Click
the "Send Email to User Group" on the Admin Menu will go to the
"Send Email Note To Users" screen.
2.
Select
the "Send To" user group with students you want to send email from
the drop down list
3.
Type CC
for other email address you want to send email
4.
Type
the email subject and message you want to send
5.
Click
"Send" button to send out the
email
Type the Subject and Message
Subscribe Email –
Subscribe or Add your student's email into school's email group you specify.
1. Click "Subscribe Email" on the
Admin Menu will go to the "Subscribe Your
Email To School Email Groups" screen.
2.
Input
the email address you like to subscribe
3.
Select
a email group to subscribe
4.
Click
"Subscribe" button to send a subscribe email to the email address you
inputted.
Un-Subscribe Email –
Un-Subscribe or Remove your student's email from school's email group you
specify.
1. Click "Un-Subscribe Email" on the
Admin Menu will go to the "Un-Subscribe Your
Email To School Email Groups" screen.
2.
Input
the email address you like to un-subscribe
3.
Select
a email group to un-subscribe
4.
Click
"Un-Subscribe" button to send a un-subscribe email to the email
address you inputted.
Change Login Password –
Allow you to change your own login password
1.
Click
the " Change Login Password " on the Admin Menu will go to the "
Change Login Password " screen.
2.
Type
old password – which is the current password you used.
3.
Type
new password and re-type password – which is the new password you want to
change to.
4.
Click
"Submit” button to change the password to new one.
Download Student Forms –
Download various student forms.
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IV. Admin/Staff's Administrative Tasks – Help Staff's Daily Job, Save Staff's Admin Time
Login as Staff from "Administrator Login" will get into this
screen. These tasks will be described in "Admin and Staff Administration
User Guide.
Allow converting your Microsoft Words, Excel or other documents into PDF
format including the Chinese in your document. So your users are able to see
the Chinese without using Chinese software package. It is very useful when you
post or upload a Class News to our website. Note: This is a licensed product. Please do not spread out.
1.
Click
"Download Student Forms" will see a list of forms and PDF995
2.
Click
"Download PDF995" will see a Windows with "Open",
"Save", "Cancel" button
3.
Click
"Save" button to save PDF995's "setupapp.exe" into your
local directory
4.
Open
"Windows Explorer", go to the local directory you have
"setupapp.exe"
5.
Double
click to run the "setupapp.exe". The PDF995 will be installed in your
PC automatically.
Convert your Microsoft Words, Excel or other documents into PDF format
including the Chinese in your document.
1.
Open a
Microsoft Words or Excel document. Edit the file as you need and save it.
2.
Click
the "File"->"Print" from menu to see a Print option
screen when you try to do the conversion.
3.
Select
a printer name as "PDF995" from a drop down list
4.
Click
"OK" button and follow the direction to save the PDF file into your
local directory.
School News Manager – Allow to add, upload, type, update, or delete school
news
Update or Delete News
Add School News
by Uploading a News File
1.
Click
"School News Manager" link
2.
Select one
news type, it will display the news type you want to. Default is the “School
News”
3.
Click
"Add News" button to "News Upload" screen
4.
There
are two options in the “News Upload” screen: “Upload a News by uploading a News
File” or “Upload a News by typing News”
5.
Do the
Option 1: Click "Browse" or type the news file name which you like to
upload on "News File" text box and click "Upload" button.
The News file will be uploaded from your PC to the web site. Theoretically, you
can upload any format of file to the website. But we recommend just upload
.PDF, .GIF, .JPG or .HTM format to your website since your Internet browser is
able to open and view these formats directly. Note: The filename length can not
be more than 30 characters.
6.
Type
the news title, description and check the "Approval" flag or
"Head News" flag. The title and description can not over 50
characters.
7.
Click
"Save News Info" button to save the news you just added.
Add School
News by Typing News
1.
Click
"School News Manager" link
2.
Select
one news type, it will display the news type you want to. Default is the
“School News”
3.
Click
"Add News" button to "News Upload" screen
4.
There
are two options in the “News Upload” screen: “Upload a News by uploading a News
File” or “Upload a News by typing a News”
5.
Do
Option 2: Click "Type News Directly" button will go to "Typing a
News Directly without Uploading File" screen
6.
Type
the news title, description and check the "Approval" flag or
"Head News" flag. The title and description can not over 50
characters.
7.
Directly
type the news contents on the "Contents" text box. Note: You can
"Copy" any text (No pictures) from other document such as Words or
Excel and "Paste" into this "Contents" text box.
8.
Click
"Save News Info" button to save the news you just added.
1.
Click
"School News Manager" link
2.
Change
the "News Title", "News Description", "Head News"
flag, "Approval" flag as needed
3.
Click
"Update" button and confirm will update the news title, description
information
4.
If you
like to change the news file, you need to remove the news and add a new News
1.
Click
"School News Manager" link
2.
Check
the news you like to delete or remove
3.
Click
"Remove Checked" button will remove the news